Corporate Training, Group Certification Training - Business Practices - Event Management - Technical Meeting and Event Production

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COURSE DESCRIPTION

Why Should You Take This Event Management - Technical Meeting and Event Production Course?

Do you know how many lumens your projector should be? Or whether your lighting vendor is correct in using PAR fixtures instead of Lekos to light the podium? Regardless of your experience level, if your audio visual proposal looks like a foreign language to you, you're not alone. This Event Management - Technical Meeting and Event Production course will empower you to understand what kind of gear, staff, and set up your event actually needs to function properly, look right, and be cost-effective.

Learning Outcomes Include:

Gain a detailed understanding of all audio visual and lighting elements involved in producing most meetings and events.
Determine all the given sound and visual inputs required for most events, and how those needs need to be addressed from a technical standpoint.
Gain a thorough understanding of how to work with speakers in preparing presentation decks for an event.
Identify criteria for selecting the right venue and vendor(s) for your event, from a technical production vantage point.

The Following Topics Will Be Covered:

Introduction: A Non-Technical Approach to Thinking About Audio Visual

Visual Content

Laptop-Based Presentations (Powerpoint, Prezi, Keynote)
Tablet-Based Presentations (Whiteboarding Apps)
Online Websites
Connector Cables, PC vs. Mac
Video Playback: Presentation Pro / Embedded Content
Internet Access: How to Handle, When to Avoid

Projection & Display Options

Projectors

Understanding Lumens & Lenses
DLP vs. LCD
Rear vs. Front Projection
Configuring Backups
Screens & Dress Kits
Projection Mapping

Flat Screen Displays

LCD vs. Plasma vs. LED
Configuration Issues
Choosing the Right Display for Your Content & Venue
Minimum Screen Size You Need
When Do You Need I-MAG, and What To Consider
Who Runs the Gear

Audio

Understanding Input Sources: Counting All Things That Need to Be Heard
Anatomy of A Sound system: Inputs, Mixers, Outputs, Amps & Speakers
Microphone Types & Uses
Wireless vs. Wired Mics: Factors to Consider
Speakers: Types, Placement Options & Acoustics
LogisticsWho Runs the Gear
How Mics Are Switched from One Presenter to Another
How Audio Sound Levels Are Set
If A Presenter Has Sound Built Into A Slide

Lighting

Understanding What Needs to Be Lit: Functional vs. Decorative Elements
Spotlights vs. Washes, & other Types of Lighting Used
How & Why to Set Different Lighting Looks
LEDs, Pars, Lekos, Gels, Gobos & Other Instruments: When to Use What
Gear Placement: Ground Supported vs. Flown
Knowing Where to Locate the Lighting Booth
Understanding Where Lighting Fits in Scheduling A Set Up

Staging & Logistics

Understanding What's Happening On Stage & How That influences Set/Stage Design Needs
Different Types of Stage Decking
Determining How Big Your Stage Should Be
Determining the Order of Load In & Set Up (Yes, there's An Order)
Safety & Aesthetics: Taping Down Wires, Wrapping Poles, Case Storage
Working With Union Labor

Site Selection: What to Look Out For

Availability of Circuits and Outlets
Evaluating Electrical Needs, & Negotiating Fees
Rigging Points
Internet Access: Availability & Fees
Negotiating A/V needs With the Venue

Choosing An A/V Provider

In-House A/V vs. Outside A/V vs. Production Company

Presentation Software

Master Slides: A Planner's Best Friend
Slide Transitions
Contrast & Legibility: Insuring the Audience Can Actually Read the Slides
Aspect Ratios: Avoiding the Letterbox Effect

Teleprompters

When & When Not to Utilize
How They Work
Preparing Your Presenters for Using Teleprompters

Calling A Show

Who's Who on the Production Team (& Where They'll Be Located)
How Speakers Are Wrangled
When & How Slides Are Advanced
Confidence Monitors
Using A VOG (Voice of God)
Communication Systems

Syllabus